Financial Statements
One Israel Fund, Ltd shall retain records for the period of their immediate or current use, unless longer retention is necessary for historical reference or to comply with contractual or legal requirements. Records and documents outlined in this policy includes paper, electronic files (including email) and voicemail records regardless of where the document is stored, including network servers, desktop or laptop computers and handheld computers and other wireless devices with text messaging capabilities.
An employee of One Israel Fund, Ltd shall not knowingly destroy a document with the intent to obstruct or influence an “investigation or proper administration of any matter within the jurisdiction of any department agency of the United States… or in relation to or contemplation of such matter or case.”If an official investigation is underway or even suspected, document purging must stop in order to avoid criminal obstruction.
In order to eliminate accidental or innocent destruction, One Israel Fund, Ltd has the following document retention requirements.
| Type of Document | Minimum Requirement |
| Accounts payable ledgers and schedules | 7 Years |
| Audit reports | Permanently |
| Bank Reconciliations | 2 years |
| Bank statements | 3 years |
| Checks (for important payments and purchases) | Permanently |
| Contracts, mortgages, notes and leases (expired) | 7 years |
| Contracts (still in effect) | 7 Years After Expiration |
| Correspondence (general) | 2 years |
| Correspondence (legal and important matters) | Permanently |
| Correspondence (with customers and vendors) | 2 years |
| Deeds, mortgages and bills of sale | Permanently |
| Depreciation Schedules | Permanently |
| Duplicate deposit slips | 2 years |
| Employment applications | 3 years |
| Expense Analyses/Expense Distribution Schedules | 7 Years |
| Insurance Policies (Expired) | 3 years |
| Insurance Records, Current Accident Reports, Claims, Policies, etc. | Permanently |
| Internal Audit Reports | 3 years |
| Inventories of products, materials, and supplies | 7 Years |
| Invoices (to customers, from vendors) | 7 Years |
| Minute books, bylaws and charter | Permanently |
| Patents and related papers | Permanently |
| Payroll Records and summaries | 7 Years |
| Personnel Files (Terminated Employees) | 7 Years |
| Retirement and pension records | Permanently |
Document Protection
Documents (hardcopy, online or other media) will be stored in a protected environment for the duration of the Document Retention Schedule. Computer data is securely backed up onsite and offsite.
Document Destruction
Hardcopy of documents will be destroyed by shredding after they have been retained until the end of the Document Retention Schedule. Online copies will be destroyed by deletion, shredding or other proven means to destroy such media after they have been retained until the end of the Document Retention Schedule. Before destroying any documents, please confirm with One Israel Fund’s Executive Vice President.
Provision of Documentation for Investigations or Litigation
Documents requested and subpoenaed by legally authorized personnel will be provided upon request. The President or the Executive Vice President will authorize provision. No documents will be concealed, altered or destroyed with the intent to obstruct the investigation or litigation.
Updated 04/2026
