Financial Statements
Record Retention

One Israel Fund, Ltd. shall retain records for the period of their immediate or current use, unless longer retention is necessary for historical reference or to comply with contractual or legal requirements. Records and documents outlined in this policy includes paper, electronic files (including email) and voicemail records regardless of where the document is stored, including network servers, desktop or laptop computers and handheld computers and other wireless devices with text messaging capabilities.

An employee of One Israel Fund, LTD shall not knowingly destroy a document with the intent to obstruct or influence an “investigation or proper administration of any matter within the jurisdiction of any department agency of the United States… or in relation to or contemplation of such matter or case.”If an official investigation is underway or even suspected, document purging must stop in order to avoid criminal obstruction.

In order to eliminate accidental or innocent destruction, One Israel Fund, Ltd has the following document retention requirements.

Type of Document Minimum Requirement
Accounts payable ledgers and schedules 7 Years
Audit reports Permanently
Bank Reconciliations 2 years
Bank statements 3 years
Checks (for important payments and purchases) Permanently
Contracts, mortgages, notes and leases (expired) 7 years
Contracts (still in effect) 7 Years After Expiration
Correspondence (general) 2 years
Correspondence (legal and important matters) Permanently
Correspondence (with customers and vendors) 2 years
Deeds, mortgages and bills of sale Permanently
Depreciation Schedules Permanently
Duplicate deposit slips 2 years
Employment applications 3 years
Expense Analyses/Expense Distribution Schedules 7 Years
Insurance Policies (Expired) 3 years
Insurance Records, Current Accident Reports, Claims, Policies, etc. Permanently
Internal Audit Reports 3 years
Inventories of products, materials, and supplies 7 Years
Invoices (to customers, from vendors) 7 Years

Minute books, bylaws and charter

Permanently
Patents and related papers Permanently
Payroll Records and summaries 7 Years
Personnel Files (Terminated Employees) 7 Years
Retirement and pension records Permanently

Document Protection

Documents (hardcopy, online or other media) will be stored in a protected environment for the duration of the Document Retention Schedule. Computer data is securely backed up onsite and offsite.

Document Destruction

Hardcopy of documents will be destroyed by shredding after they have been retained until the end of the Document Retention Schedule. Online copies will be destroyed by deletion, shredding or other proven means to destroy such media after they have been retained until the end of the Document Retention Schedule. Before destroying any documents, please confirm with One Israel Fund’s Executive Vice President.

Provision of Documentation for Investigations or Litigation

Documents requested and subpoenaed by legally authorized personnel will be provided upon request. The President or the Executive Vice President will authorize provision. No documents will be concealed, altered or destroyed with the intent to obstruct the investigation or litigation.

Updated 01/2019

Conflict Of Interest

SECTION 1. PURPOSE:

One Israel Fund Ltd. (“OIFL”) is a nonprofit, tax-exempt organization. Maintenance of its tax-exempt status is important both for its continued financial stability and for public support. Therefore, the IRS as well as state regulatory and tax officials view the operations of “OIFL” as a public trust, which is subject to scrutiny by and accountable to such governmental authorities as well as to members of the public.

Consequently, there exists between “OIFL” and its board, officers, and management employees and the public a fiduciary duty, which carries with it a broad and unbending duty of loyalty and fidelity. The board, officers, and management employees have the responsibility of administering the affairs of “OIFL” honestly and prudently, and of exercising their best care, skill, and judgment for the sole benefit of “OIFL”. Those persons shall exercise the utmost good faith in all transactions involved in their duties and they shall not use their positions with “OIFL” or knowledge gained therefrom for their personal benefit. The interests of the organization must be the first priority in all decisions and actions.

SECTION 2. PERSONS CONCERNED:

This statement is directed not only to directors and officers, but to all employees who can influence the actions of “OIFL”. For example, this would include all who make purchasing decisions, all persons who might be described as “management personnel,” and anyone who has proprietary information concerning “OIFL”.

SECTION 3. AREAS IN WHICH CONFLICT MAY ARISE:

Conflicts of interest may arise in the relations of directors, officers, and management employees with any of the following third parties:

  1. Persons and firms supplying goods and services to “OIFL”.
  2. Persons and firms from whom “OIFL” leases property and equipment.
  3. Persons and firms with whom “OIFL” is dealing or planning to deal in connection with the gift, purchase or sale of real estate, securities, or other property.
  4. Competing or affinity organizations.
  5. Donors and others supporting “OIFL”.
  6. Agencies, organizations, and associations which affect the operations of “OIFL”.
  7. Family members, friends, and other employees.

SECTION 4. NATURE OF CONFLICTING INTEREST:

  1. Owning stock or holding debt or other proprietary interests in any third party dealing with “OIFL”.
  2. Holding office, serving on the board, participating in management, or being otherwise employed (or formerly employed) with any third party dealing with “OIFL”.
  3. Receiving remuneration for services with respect to individual transactions involving “OIFL”.
  4. Using “OIFL’s” time, personnel, equipment, supplies, or good will for other than “OIFL”-approved activities, programs, and purposes.
  5. Receiving personal gifts or loans from third parties dealing or competing with “OIFL”. Receipt of any gift is disapproved except gifts of a value less than $50, which could not be refused without discourtesy. No personal gift of money should ever be accepted.

SECTION 5. INTERPRETATION OF THIS STATEMENT OF POLICY:

The areas of conflicting interest listed in Section 3, and the relations in those areas which may give rise to conflict, as listed in Section 4, are not exhaustive. Conflicts might arise in other areas or through other relations. It is assumed that the directors, officers, and management employees will recognize such areas and relation by analogy.

The fact that one of the interests described in Section 4 exists does not necessarily mean that a conflict exists, or that the conflict, if it exists, is material enough to be of practical importance, or if material, that upon full disclosure of all relevant facts and circumstances it is necessarily adverse to the interests of “OIFL”.

However, it is the policy of the board that the existence of any of the interests described in Section 4 shall be disclosed before any transaction is consummated. It shall be the continuing responsibility of the board, officers, and management employees to scrutinize their transactions and outside business interests and relationships for potential conflicts and to immediately make such disclosures.

SECTION 6. DISCLOSURE POLICY AND PROCEDURE:

Transactions with parties with whom a conflicting interest exists may be undertaken only if all of the following are observed:

  1. The conflicting interest is fully disclosed;
  2. The person with the conflict of interest is excluded from the discussion and approval of such transaction;
  3. A competitive bid or comparable valuation exists; and
  4. The[board or a duly constituted committee thereof] has determined that the transaction is in the best interest of the organization.

Disclosure in the organization should be made to the chief executive officer (or if she or he is the one with the conflict, then to the board chair), who shall bring the matter to the attention of the board or a duly constituted committee thereof. Disclosure involving directors should be made to the board chair, (or if she or he is the one with the conflict, then to the board vice-chair) who shall bring these matters to the board or a duly constituted committee thereof.

The board or a duly constituted committee thereof shall determine whether a conflict exists and in the case of an existing conflict, whether the contemplated transaction may be authorized as just, fair, and reasonable to “OIFL”. The decision of the board or a duly constituted committee thereof on these matters will rest in their sole discretion, and their concern must be the welfare of “OIFL” and the advancement of its purpose.

Employee Protection

SECTION 1. PURPOSE:

One Israel Fund Ltd. (“OIFL”) is a nonprofit, tax-exempt, IRS 501(c)(3) organization. Maintenance of its tax-exempt status is important both for its continued financial stability and for public support. Therefore, the IRS as well as state regulatory and tax officials view the operations of “OIFL” as a public trust, which is subject to scrutiny by and accountable to such governmental authorities as well as to members of the public.

Consequently, there exists between “OIFL” and its board, officers, and management employees, as well as the public, a fiduciary duty, which carries with it a broad and unbending duty of loyalty and fidelity. The board, officers, and management employees have the responsibility of administering the affairs of “OIFL” honestly and prudently, and of exercising their best care, skill, and judgment for the sole benefit of “OIFL”. Those persons shall exercise the utmost good faith in all transactions involved in their duties and they shall not use their positions with “OIFL” or knowledge gained there from for their personal benefit. The interests of the organization must be the first priority in all decisions and actions.

SECTION 2. PERSONS CONCERNED:

This statement is directed not only to directors and officers, but to all employees who can influence the actions of “OIFL”. For example, this would include all who make purchasing decisions, all persons who might be described as “management personnel,” and anyone who has proprietary information concerning “OIFL”.

SECTION 3. AREAS IN WHICH CONFLICT MAY ARISE:

Conflicts of interest may arise in the relations of board, officers, and management employees with any of the following third parties:

1. Persons and firms supplying goods and services to “OIFL”.

2. Persons and firms from whom “OIFL” leases property and equipment.

3. Persons and firms with whom “OIFL” is dealing or planning to deal in connection with the gift, purchase or sale of real estate, securities, or other property.

4. Competing or affinity organizations.

5. Donors and others supporting ·’OIFL”.

6. Agencies, organizations, and associations which affect the operations of “OIFL”.

7. Family members, friends, and other employees.

SECTION 4. NATURE OF CONFLICTING INTEREST:

1. Owning stock or holding debt or other proprietary interests in any third party dealing with “OIFL”.

2. Holding office, serving on the board, participating in management, or being otherwise employed (or formerly employed) with any third party dealing with “OIFL”.

3. Receiving remuneration for services with respect to individual transactions involving “OIFL”.

4. Using “OIFL’· ‘s time, personnel, equipment, supplies, or good will for other than “OIFL”-approved activities, programs, and purposes.

5. Receiving personal gifts or loans from third parties dealing or competing with “OIFL”. Receipt of any gift is disapproved except gifts of a value less than $50, which could not be refused without discourtesy. No personal gift of money should ever be accepted.

SECTION 5. INTERPRETATION OF THIS STATEMENT OF POLICY:

The areas of conflicting interest listed in Section 3, and the relations in those areas which may give rise to conflict, as listed in Section 4, are not exhaustive. Conflicts might arise in other areas or through other relations. It is assumed that the directors, officers, and management employees will recognize such areas and relation by analogy.

The fact that one of the interests described in Section 4 exists does not necessarily mean that a conflict exists, or that the conflict, if it exists, is material enough to be of practical importance, or if material, that upon full disclosure of all relevant facts and circumstances it is necessarily adverse to the interests of “OIFL”.

However, it is the policy of the board that the existence of any of the interests described in Section 4 shall be disclosed before any transaction is consummated. It shall be the continuing responsibility of the board, officers, and management employees to scrutinize their transactions and outside business interests and relationships for potential conflicts and to immediately make such disclosures.

SECTION 6. DISCLOSURE POLICY AND PROCEDURE:

Transactions with parties with whom a conflicting interest exists may be undertaken only if all of the following are observed:

  1. The conflicting interest is fully disclosed;
  2. The person with the conflict of interest is excluded from the discussion and approval of such transaction;
  3. A competitive bid or comparable valuation exists; and
  4. The [board or a duly constituted committee thereof] has determined that the transaction is in the best interest of the organization.

Disclosure in the organization should be made to the executive vice president (or if she or he is the one with the conflict, then to the board president), who shall bring the matter to the attention of the board or a duly constituted committee thereof. Disclosure involving directors should be made to the board president, (or if she or he is the one with the conflict, then to the board chairperson) who shall bring these matters to the board or a duly constituted committee thereof.

The board or a duly constituted committee thereof shall determine whether a conflict exists and in the case of an existing conflict, whether the contemplated transaction may be authorized as just, fair, and reasonable to “OIFL”. The decision of the board or a duly constituted committee thereof on these matters will rest in their sole discretion, and their concern must be the welfare of “OIFL” and the advancement of its purpose.

Updated 01/2019